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Happy Monday. Last week I wrote about sharpening the saw… continuing with that theme today. As we learned together from the Stephen Covey video,  to become a master of your time, you need to first be aware of your priorities in the larger context. The framework that I will be sharing with you in this blog is — the Time Management Matrix — it is designed to help you structure your daily activities and deal with them based on priority. Take a look:

 

Time Management Matrix

Think of each square as a quadrant. The top left, urgent and important is Q1; important and non-urgent is Q2; non-important and urgent is Q3 and Q4 is non-important and the non-urgent. Take a look at this summary of dealing with each quadrant:

Q-1 Tasks: Manage immediately to get them out of the way. Spend the required effort such that they do not blow out of portion.

Q-2 Tasks: Focus disproportionately due to the high payoff from the investment.

Q-3 Tasks: Delegate, automate, or eliminate due to their urgent nature, but be minimally involved as they are not important.

Q-4 Tasks: Dump them as they are neither important nor urgent.

The table below illustrates a breakdown of how effective people allocate their time. The bigger the quadrant size, the more time you spend on it:

 

The Ideal Time Management Matrix

 

How do you choose to invest your time this week?

#WinTheDay #Productivity #Service #14K

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Mark Johnson

Mark is the Chief Operating Officer of JP & Associates Realtors, a rapidly growing full-service real estate brokerage. He is focused primarily on expansion and productivity. He has invested nearly 20 years in understanding the inner workings of high performing real estate agents, teams, managers, and leaders in major markets across the world. In prior assignments, he served as a Business Coach, in progressive leadership capacities for the 5th largest US-based real estate brokerage firm; in sales and customer marketing leadership capacities for a major consumer goods company; and served a stint in the US Army, Medical Service Corp. He was later recalled to active duty during the desert storm campaign. Mark is a father of 3, lifelong learner, Spartan and an adventure athlete. He earned his MBA from California State University and a Behavioral Change Certification from the National Association of Sports Medicine. A number of years ago he decided to make "One Helluva Move" and not play it safe, and since then in his spare time he has climbed the world’s tallest free-standing mountain - Kilimanjaro; completed the Spartan tri-fecta, the LA Marathon and the world-famous Iowa border to border RABGRAI ride among other crazy adventures.

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