Put First Things First - JP and Associates REALTORS®

Happy Monday. Last week I wrote about sharpening the saw… continuing with that theme today. As we learned together from the Stephen Covey video,  to become a master of your time, you need to first be aware of your priorities in the larger context. The framework that I will be sharing with you in this blog is — the Time Management Matrix — it is designed to help you structure your daily activities and deal with them based on priority. Take a look:

 

Time Management Matrix

Think of each square as a quadrant. The top left, urgent and important is Q1; important and non-urgent is Q2; non-important and urgent is Q3 and Q4 is non-important and the non-urgent. Take a look at this summary of dealing with each quadrant:

Q-1 Tasks: Manage immediately to get them out of the way. Spend the required effort such that they do not blow out of portion.

Q-2 Tasks: Focus disproportionately due to the high payoff from the investment.

Q-3 Tasks: Delegate, automate, or eliminate due to their urgent nature, but be minimally involved as they are not important.

Q-4 Tasks: Dump them as they are neither important nor urgent.

The table below illustrates a breakdown of how effective people allocate their time. The bigger the quadrant size, the more time you spend on it:

 

The Ideal Time Management Matrix

 

How do you choose to invest your time this week?

#WinTheDay #Productivity #Service #14K